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Terms & conditions
Bloomsbury Films undertakes video projects subject to a signed filming contract. Whilst conditions vary depending on the type of project commissioned, below are general conditions which apply to all our work.
1. Payments. A booking fee of £500 is required to confirm a booking. This sum will apply towards the contractual production fees. The balance of the payment for the services contracted for must be paid 4 weeks prior to the filming date. Prices are correct at time of booking. Any upgrade or downgrade after booking will be subject to current pricing on our website, and subject to availability.
2. Cancellation. In the event of the client cancelling this booking, Bloomsbury Films will charge a cancellation fee in accordance with the following scale: £500 (the booking fee) if cancelled more than 1 month prior to the date of filming; 100% of the agreed fee if cancelled less than 1 month prior to the date of filming.
3. Attendance & Overtime. Our film crew will attend for the number of hours booked. Attendance includes time for setting up equipment, capturing scene setting shots and transferring between locations (where necessary). If more time is needed to provide coverage agreed with you (or your schedule runs over), will we bill you for the additional hours after the event.
4. Video Planning. Clients are asked to complete a 'Video Planning Form' prior to their event. This information is essential for the proper planning and production of your film. Failure to complete this in detail may compromise the quality and coverage of the finished production. Failure to provide this information and/or to communicate any changes on the day may result in missed coverage for which we cannot be held responsible.
5. Meals & Breaks. For bookings with over 6 hours attendance the film crew will be entitled to a minimum 30 min break (taken at a mutually convenient point). The client is required to provide a two course hot meal and refreshments at this time. This should be served in a prompt manner to ensure crew are ready to resume filming when needed.
6. Coverage. Bloomsbury Films will film your event as agreed, however we cannot be held responsible for circumstances preventing this, such as: a) failure to provide accurate schedule of events or adequate notice of any changes that arise; b) inclement weather & filming conditions; c) restrictions placed by the venue or security officials; d) disruptions in live sound recording caused by children & infants and others. Whilst every effort is made to provide comprehensive coverage of events, Bloomsbury Films does not guarantee to capture any specific item of footage and the videographer/s' judgments regarding filming conditions and what is captured shall be deemed correct.
7. Editing. Post-production on the completed DVD usually takes 3-6 months. Work cannot commence until all outstanding payments & information requests have been settled. The creative director is responsible for overseeing the editing stage and his creative & technical judgement regarding the work is final. Any applications for amendments after delivery must be made in writing within 10 days. No charge will be made for technical errors that are within our control, however all creative or editorial changes will be considered at the director's discretion and charged for at our studio rate of £50/hr (min charge £150).
8.Usage & Copyright. The copyrights in the video production shall remain the property of Bloomsbury Films in accordance with the Copyright, Design and Patents Act 1998. Clients are entitled to private usage rights (such as domestic screenings), but may not allow material to be transmitted on TV, radio or the internet without the producer's consent. The client hereby acknowledges that infringement of Bloomsbury Films' copyright is unlawful and may be a criminal offence. Footage and stills may be used by Bloomsbury Films for use on its own website & video channel and consent for this is hereby given by the client. Additional written consent will be sought if Bloomsbury Films wish to use footage for any other purpose.
